The Scanning Process

Although our document scanning bureau provides custom imaging solutions tailor made to your requirements, here is an outline of the steps involved

collection

Document Collection

We can collect files from anywhere in mainland UK using either our own vehicles or approved shipping carrier.

staples

Preparation

A hugely important step in the smooth conversion of your paper files. Prior to scanning, we go through the files and remove any staples, paperclips, tags etc.

scanning

Scanning

We only use the best scanners equipped with ultra-sonic, double feed detection, automated colour detection and image processing tools. We scan to your preferred format such as PDF, PDF Searchable, TIFF, JPEG etc. We scan paper as small as a till receipt up to A3 as well as large format drawings and plans in full colour or black and white.

ocr-processing

OCR Processing

We also offer OCR Processing to convert your documents to fully text-searchable PDFs. This can be very beneficial when it comes to searching for particular files as all your scanned files will be completely searchable by text.

indexing

Index Creation

Once scanned we can then index each document by your preferred choice, for example, Title, Name, Address, Reference number, date etc.

storage-mediums

Data Storage

The scanned data is normally supplied on CD or USB drive. In our experience DVDs are temperemental so we no longer use them.When supplying confidential data, we normally encrypt the entire collection using 128-Bit encryption

shredding

Secure Shredding

Once you have approved the disks, your papers can either be returned to you, securely disposed of via environmentally friendly document shredding or we can store these for a further required period.