Many companies with high volumes of deliveries use paper-based proof of delivery sheets.
Although electronic Proof of Delivery (ePOD) systems work for some companies, there are many situations where they are too inflexible, unsuitable or simply too expensive.
It can be much easier for delivery item shortages/omissions to be recorded on a paper delivery note along with any other notes and information – this can be difficult with an ePOD system.
Although paper delivery notes are easy to use, they can be difficult to store – taking up potentially valuable space and being very time consuming to search.
Scanning these documents removes the storage issue, allows a backup to be created and enables easy access by accounts, customer services, logistics as well as, if required, directly by your client via our online delivery note portal, which is dedicated to host your delivery note documents.
We have operated a nationwide Proof of Delivery [Delivery Note] scanning service to companies throughout the UK since 2002.
Our service allows you to dictate what information is captured and who can access that information – for instance, you may want your clients to be able to access their own delivery notes. In addition, charges are entirely ‘per sheet’ based so you only pay for the quantity of documents scanned and nothing more.
Our POD scanning service is quick, effective and enables any authorised person to access the scanned image within seconds improving customer service and credit control.
Documents can be collected from anywhere in the UK on a schedule to suite yourselves – or scanned images/phone pictures can be uploaded to our servers 24 x 7
Online image retrieval using any captured index data such as Invoice number, Account Number, Delivery Number, Invoice Total or Date.
Images supplied as black and white or full colour searchable PDFs
Image snippets, such as just the customers signature, can be downloaded in addition to the whole image
Multi-page delivery notes are captured as a single PDF
Document security can be enhanced with digital signatures as proof of authenticity
Index data can be captured from either printed text or from various barcode types
Same-day processing so you can access the images as quickly as possible
Images can be accessed by authorised personnel from any computer, tablet or smartphone 24 x 7 – even while on the road – give it a try here
Your records can be additionally supplied to you on CD, USB stick or uploaded via SFTP to your system or a location of your choice
Capture On Demand
Our new system allows documents to be uploaded from any source such as your own scanning system or even a mobile phone picture. The uploaded images are then automatically processed and the captured data and images sent back to either your own system or a dedicated SharePoint site from where they can be accessed within just two minutes.
For more details on how we could create a service customised to your requirements or, if you would like us to carry out a completely free sample using some of your data, just contact us orClick here to have us call you back!